#Glossary

Irish payroll terms and the words Payroll Manager uses, in alphabetical order.

#A

AEPN (Auto-Enrolment Pension Notification)
The list from MyFutureFund of which employees are enrolled in the auto-enrolment pension and from when. You import it into Payroll Manager before calculating. See MyFutureFund.

Approval
Saying yes to a calculated payroll. A reviewer at the bureau checks it first; if the client approves payroll too, its approvers then approve. Each approval is confirmed with a password. See Review and approval.

Approvers, N of M
The people at a client who may approve payroll, and how many of them must do it, for example 1 of 2.

Archive (a client)
Stop running payroll for a client but keep its records. Archived clients don't count towards the licence.

Auto-enrolment
The State scheme from 2026 under which employers enrol staff not in a workplace pension into MyFutureFund, with employer and employee contributions taken through payroll.

#B

BIC
The bank's code that goes with an IBAN. For an Irish IBAN Payroll Manager doesn't need it.

Bureau (payroll bureau)
A firm that runs payroll for other companies, its clients. In Payroll Manager Cloud the bureau has its own address and team.

#C

Calculate
Work out gross pay, tax, USC, PRSI, pension and net pay for every employee in a payroll run. You can calculate a draft as often as you like.

Cumulative basis
The normal way PAYE and USC are worked out: using the tax credits and rate band for the year so far, so over- or underpayments are corrected each pay period. Compare Week 1 basis.

Check / Sure
How AI marks the rows of a timesheet scan: Sure when it is confident, Check when a person should look closely at the name or a number.

Central / Offline
Where Payroll Manager Desktop keeps your data. Central (the default): on the computer and in your Payroll Manager Cloud account, stored in the EU. Offline: on this computer only. See Backups and moving data.

#D

Draft
A payroll run that is still being prepared: inputs can be changed and it can be calculated again.

#E

Eircode
The Irish postcode, for example D02 X285.

Emergency basis
How tax is worked out when Revenue has no RPN for a person, for example because they have no PPSN yet. Higher tax is taken until Revenue issues an RPN.

Employer admin
A person at the client who manages who in the company can use the Employer app. The bureau invites the first one.

Employer app
The phone app for a bureau's clients: send hours, photograph paper timesheets and approve payroll. It opens in the browser at the bureau's address; nothing to install. See Employer app.

Employer registration number (ERN)
The number Revenue gives an employer for PAYE, for example 1234567T. Needed for RPNs and payroll submissions.

Employment ID
Revenue's number for one employment of one person. Needed when someone has two jobs with the same employer.

Entry
In the Employer app, the hours of one person for one pay period.

Emergency unlock
In Desktop, a one-off way to finish the current pay period when the tax rules can't be verified, for example with no internet on payday. You give a reason, and it is recorded. See Updates and tax rules.

#F

Finalise
Lock a payroll run after approval, so its figures can't change. Payslips, the bank file and the Revenue submission come from the finalised run.

Flag
A note on a timesheet row that a person needs to sort out: New person (someone not on the payroll yet) or Unclear name.

#G

Gross pay
Pay before any deductions.

Grace period
When a licence expires or covers fewer employers than you have, Payroll Manager keeps working for a while and warns you. After it, Desktop is read-only for payroll: you can still see and edit, but not review, finalise or send. See Licence.

#I

IBAN
The international bank account number wages are paid to, for example IE29 AIBK 9311 5212 3456 78 (fictional).

Invitation code
The code a bureau or employer admin gives someone to join the Employer app. It works once and is valid for 4 hours.

#J

Journal (payroll journal)
The totals of a payroll run, per employee and for the whole run, for the accounts.

#L

Leave bureau
In the Employer app, ends your own access to your company through that bureau. Export your data first if you need it.

Licence
Your right to use Payroll Manager. One licence covers Cloud and Desktop, runs for a year and is for a number of employers. See Organisation and licence.

#M

MyFutureFund
The State auto-enrolment pension scheme run by NAERSA. Payroll Manager imports the AEPN and prepares the contributions file.

#N

NAERSA
The National Automatic Enrolment Retirement Savings Authority, which runs MyFutureFund.

Net pay
What the employee gets in the bank after all deductions.

#P

Passkey
A way to sign in or unlock with your fingerprint, face or device PIN instead of your password. Your fingerprint or face never leaves your device.

Pay period status
In the Employer app, Open (hours can be sent), Closed (the bureau is working on the payroll) or Approved.

PAYE
Pay As You Earn: income tax taken from pay each pay period.

Payslip
The statement for an employee of their pay and deductions for a pay period.

Period inputs
Everything that changes pay for one pay period: hours, overtime, bonuses, absences and so on.

PIN
A 4 to 8 digit number to unlock the Employer app on your phone, so you don't type your password every time.

.ppmbak backup
An encrypted automatic backup made by Payroll Manager Desktop, restored with its passphrase. Not for moving data; use a .ppmx package for that.

.ppmx package
A file that holds employers, employees, period inputs and finalised payrolls, to move data between Cloud and Desktop or keep a copy. It can be protected with a password. See Export and import data.

PPSN
Personal Public Service Number, for example 1234567TA (fictional). Every employee needs one for Revenue.

PRSI
Pay Related Social Insurance, paid by the employee and the employer. The PRSI class (usually A1) says how much.

PSR (Payroll Submission Request)
What an employer sends Revenue on or before each pay date: pay, tax, USC and PRSI for each employee. See Revenue.

#R

Revenue
The Irish Revenue Commissioners, the tax authority.

ROS
Revenue Online Service. A ROS digital certificate lets Payroll Manager fetch RPNs and send payroll submissions on the employer's behalf.

RPN (Revenue Payroll Notification)
Revenue's instruction for one employee: tax credits, rate band, USC rates and PRSI exemption to use from a date. Fetch RPNs before every payroll. See RPNs from Revenue.

Rule pack
The set of Irish tax rules (rates, bands, thresholds) that Payroll Manager calculates with, updated centrally after the Budget.

#S

Saved layout
How the columns of a client's hours spreadsheet map to Payroll Manager, saved so the next file imports in one step.

SEPA credit transfer file (pain.001)
The bank file that pays all the wages of a payroll run in one go. You upload it to the business bank. See Bank file (SEPA).

Standard rate cut-off point (SRCOP)
The amount of pay taxed at 20%. Pay above it is taxed at 40%. It comes on the RPN.

#T

Tax credits
The amount taken off a person's tax, from the RPN.

Timesheet scan
A photo of a paper timesheet that AI reads into names and hours for a person to check. See What AI can see.

Tax rules status (Desktop)
How fresh the installed tax rules are: Current (checked within 24 hours), Not checked (24–72 hours), Overdue (no check for over 72 hours: approval, payslips, bank file and submissions pause), Update required (a mandatory update is missing) or Outside rules range (the pay date is after the rules end). See Updates and tax rules.

#U

USC
Universal Social Charge, a tax on income on top of PAYE, with its own rates and bands from the RPN.

#W

Week 1 basis
PAYE and USC worked out on each pay period alone, without the year so far. Revenue sets it on the RPN, for example for a new job. Compare Cumulative basis.

Webhook
An automatic message Payroll Manager sends to another system when something happens, for example a payroll is finalised. See API keys and webhooks.